Privacy Policy


NOTICE: On May 23, 2018, Earthly Body adopted an amended Privacy Policy, providing as follows:

Earthly Body cares about the confidentiality and security of your information. This Privacy Policy applies to information that Earthly Body collects through the Earthly Body Site when you interact with Earthly Body, with subscribers, with other users, and generally with the Earthly Body Site.

Your information is received and controlled by Earthly Body according to this Privacy Policy when you sign up for a Earthly Body account or otherwise use the Earthly Body Site.

★ Earthly Body is solely and independently responsible for its own privacy practices. No subscriber is responsible for Earthly Body’s privacy practices.

★ Each Subscriber is solely and independently responsible for its own privacy practices. No Subscriber is responsible for another Subscriber’s privacy practices. Also, Earthly Body is not responsible for any Subscriber’s privacy practices.

If you do not accept the terms of this Privacy Policy, then please do not access, browse, or register/sign-up for the Earthly Body Site. If you choose not to provide certain information required to provide you with various products and services offered on the Earthly Body Site, then you may not be able to establish a user account or obtain those products or services.

Any version of this Privacy Policy in a language other than English is provided for convenience and you understand and agree that the English language version will control if there is any conflict.

This Privacy Policy is organized as follows:

1. Information that Earthly Body collects from you (including Personal Information)

2. Cookies and Tracking Technologies on the Earthly Body Site

3. How your information is used

4. How your information is shared

5. How to manage your Personal Information

6. Storage & Security

7. Privacy Policy updates

8. Contact information

9. Glossary

1. Information that Earthly Body Collects from You (Including Personal Information)

Earthly Body directly collects information when you:

sign up for a Earthly Body user account and create a Earthly Body user profile;

purchase a product;

send email messages to Earthly Body;

participate in user surveys; and

participate in public forums, webinars, and other interactive experiences on the Earthly Body Site.

Earthly Body also indirectly collects usage information about your visit to the Earthly Body Site, as explained in the section below titled Cookies and Tracking Technologies.

Earthly Body does not itself collect or store financial account numbers or identification issued by a governmental entity, employer, or other authority. Instead, if you choose to make a purchase on the Earthly Body Site you will be directed to Earthly Body’s third-party payment processor and Earthly Body’s third-party ID verification service provider. If you do not wish to submit the required authentication or payment information, then you will not be able to complete your purchase via the Earthly Body Site.

To the extent that Earthly Body associates the information that Earthly Body collects directly or indirectly with an individual (for example, you), the association is based on Personal Information in your account profile.

You may voluntarily choose to share additional Personal Information on the Earthly Body Site.

Earthly Body encourages you to use discretion before voluntarily sharing additional Personal Information on the Earthly Body Site. (If you later choose to delete your Earthly Body account, deletion of your Personal Information will be subject to the process and limits outlined below.)

2. Cookies and Tracking Technologies on the Earthly Body Site

Like many companies, Earthly Body uses Cookies and other common Tracking Technologies on the Earthly Body Site and in email communications to help Earthly Body better understand your use and needs of the Earthly Body Site, current and future Earthly Body-related products and services, and how Earthly Body can improve.

For example:

based on your cookie settings, Earthly Body tracks information indicating, among other things, which pages of the Earthly Body Site were visited, the order in which they were visited, when they were visited, and which hyperlinks and other user interface controls were used;

Earthly Body may log the IP address, operating system, and browser software (including mobile use and device type when you use Earthly Body native mobile apps) you used when accessing the Earthly Body Site, and Earthly Body may be able to determine from an IP address your Internet Service Provider and the geographic location of your point of connectivity; and

Earthly Body may track and collect information from emails that Earthly Body sends to you, for example whether you opened the email or clicked on any links from the email.

Earthly Body also partners with third parties to help us track and understand your activity on the Earthly Body Site, how you interact with Earthly Body’s social media, and how you find or may be referred to the Earthly Body Site.

Earthly Body uses Cookies and other Tracking Technologies for the following purposes:

when necessary for system administration, security, and integrity to ensure the Earthly Body Site works properly for you. Without these technologies, the Earthly Body Site may not function correctly;

to enable analytics, performance and functionality, to help Earthly Body gather information about how visitors use the Earthly Body Site and monitor Earthly Body Site performance, and to enhance your experience by recognizing whether you have visited the Earthly Body Site before and may have any personal preferences; and

to support marketing by enabling Earthly Body to deliver content relevant to your interests on the Earthly Body Site and third-party sites based on how you interact with Earthly Body or third-party advertisements or content. Earthly Body use “first-party” cookies, which means cookies served by Earthly Body, and also “third-party” cookies, which means cookies served by third parties that help Earthly Body track this information.

You have some options for managing Cookies and other Tracking Technologies. These include:

Modifying your browser settings: You should be able to control how and whether your web browser accepts Cookies by adjusting its privacy and security settings. The “help” feature of the menu bar on most browsers will tell you how to stop accepting new Cookies, how to receive notification of new Cookies, and how to disable existing Cookies. If you reject Earthly Body’s Cookies, many functions and conveniences of the Earthly Body Site may not work properly.

Opting-out of certain third-party tracking and advertising: Some of the third parties used by Earthly Body or a Subscriber for Cookies and Tracking Technologies offer the ability to opt-out from their tracking by following processes described on their websites. Neither Earthly Body is responsible for the effectiveness of any third-party opt-out options.

3. How Your Information Is Used

Earthly Body use information, including Personal Information, to carry out the following purposes:

Operate and improve the Earthly Body Site – This includes creating and improving features that support the Earthly Body community and enable Earthly Body Site usage at scale. This also includes personalizing the Earthly Body Site, so your experience is tailored to your interests and needs.

Offer and improve products – This includes enabling you to navigate the Earthly Body Site, to subscribe and participate on the Earthly Body Site and to purchase or obtain products on the Earthly Body Site.

Develop and maintain the security and performance of the Earthly Body Site – This includes tracking Earthly Body Site outages and creating software solutions, detecting violations of the Terms of Service, and monitoring uses, misuses, and potential misuses of the Earthly Body Site.

Communicate with you – This includes answering your course and platform questions, notifying you of course and Earthly Body Site maintenance and updates, marketing to you about course offerings, programs, news, and related products and services of Earthly Body or Earthly Body affiliates, and as permitted under applicable law, sending you communications about products or services of selected business partners that may be of interest to you.

Support scientific research including, for example, in the areas of cognitive science and education – This includes collaborating to enable and conduct research about how learners access and master course materials online, with the goal of improving course outcomes.

Track Earthly Body Site usage against goals and mission – This includes performing analytics to evaluate access to and performance in courses and course-related products and services and to report aggregate usage information (not Personal Information) to business partners and external audiences.

Exercise, enforce, and comply with legal rights and obligations – This includes responding to subpoenas, court orders, or other legal process; and investigating, preventing, or taking action regarding illegal activities, suspected fraud, security or technical issues, or to protect the rights, property, or safety of Earthly Body or others, and as otherwise required by applicable law.

Earthly Body may also seek your consent for additional uses of information, including Personal Information, and will use it only for the purpose described to you. All use of Personal Information is subject to applicable law.

4. How Your Information Is Shared

Earthly Body share information, including Personal Information, with third parties for the following purposes:

With service providers, contractors, and other third parties that help carry out the uses described above – Earthly Body requires third parties to: (1) abide by this Privacy Policy and applicable law; (2) handle Personal Information in a confidential manner and maintain adequate security; and (3) use Personal Information only as needed to fulfill the relevant purpose(s). In some cases, the Earthly Body Site and individual courses are integrated with third-party services or contain links to websites published by third parties, including other content providers as well as service providers. These third parties are responsible for their own privacy practices, so you should pay attention anytime you are redirected to a third-party website and be sure to review its privacy policy.

With affiliates of Earthly Body or with successors in the event of a merger, acquisition, or reorganization, for their use consistent with this Privacy Policy.

Earthly Body may also seek your consent for additional disclosures of information, including Personal Information, and will share it only as described to you. In addition, Earthly Body may share with the public and with third parties, including but not limited to researchers and business partners, information and Personal Information that is de-identified or aggregated in a manner that does not personally identify you.

5. How to Manage Your Personal Information

You can manage your Personal Information and requests to the Earthly Body team. Earthly Body will notify you in the event that Earthly Body is unable to meet a request that is not legally required.

Access and correct your Personal Information

Much of your Personal Information is available in your Earthly Body account. Your name, email address, and other identifiable profile information is editable through the profile settings in your Earthly Body account except as noted below. Please contact the Earthly Body team to access and update this or other information.

Exceptions:

Usernames cannot ever be changed. This is a Earthly Body system restriction. Because usernames identify you on the Earthly Body Site, Earthly Body encourages you to use discretion in choosing your username. If you want to protect your identity, do not use your real name or a name identifiable to you as your username.

Earthly Body does not track or index every time or every place on the Earthly Body, so Earthly Body will be able to help you locate or manage all such instances. Earthly Body encourages you to use discretion before volunteering Personal Information on the Earthly Body Site.

Restrict or object to the processing of Personal Information

If you want to manage emails and other communications to you, you may update your preferences in your Earthly Body account dashboard, follow the steps described in links at the bottom of email messages, or contact the Earthly Body team. You may object to, or request that Earthly Body stop its use of your Personal Information for other purposes by contacting the Earthly Body team. Please note that if you choose to restrict Earthly Body’s ability to process Personal Information, and the processing is otherwise required to provide you with various services and products offered on the Earthly Body Site, you may not be able to establish an Earthly Body user account, and Earthly Body may not be able to provide you with those services or products.

Delete account and Personal Information

To request deletion of your Earthly Body account and Personal Information, you should click the button labeled “Delete my account” in your Earthly Body account settings. Because deletion on the Earthly Body system is a permanent action and cannot be reversed, Earthly Body may ask you to complete a process that aims to confirm your authority to manage the Earthly Body account affected by your request.

With respect to your Earthly Body account, Earthly Body will permanently:

deactivate your Earthly Body account,

remove the active profile, and

retire your username.

With respect to your Personal Information, Earthly Body will permanently delete your Earthly Body account profile Personal Information from the Earthly Body Site.

As noted above, to the extent that Earthly Body associates the information that Earthly Body collects directly or indirectly with an individual (for example, you), the association is based on Personal Information in your Earthly Body account profile. By erasing the Personal Information in your Earthly Body account profile, the remaining information about your activity on the Earthly Body Site will no longer be associated with you, except as noted below.

These changes will be applied to data stores that are used for operation of the Earthly Body Site

Exceptions:

Deletion will not apply to historical activity logs or archives unless and until these logs and data naturally “age-off” the Earthly Body system.

Earthly Body does not track or index every time or every place on the Earthly Body Site when or where a learner may volunteer Personal Information, so neither Earthly Body nor Subscribers will be able to help you locate or manage all such instances. Earthly Body encourages you to use discretion before voluntarily sharing your Personal Information on the Earthly Body Site.

Data retention

Earthly Body will retain your Personal Information for as long as your account is active or as needed to provide you with services; to maintain a record of your transactions for financial reporting, audit, and compliance purposes; and to comply with Earthly Body’s legal obligations, resolve disputes, enforce its agreements, and as otherwise permitted by applicable law. Upon your request that Earthly Body deactivate your account and delete your information, Earthly Body will follow the process described above, including without limitation archiving your course data (in a manner and to the extent permitted under applicable law) to serve its mission to enable scientific research on cognitive science and education.

6. Storage & Security

Earthly Body stores information, including Personal Information, on its own servers and also on servers of companies that Earthly Body hires to provide services. In each case, information may be stored in the United States and in other countries where Earthly Body operates, and in countries where Earthly Body respective service providers operate. If you are in the European Union, Switzerland, or other regions with laws governing data collection and use, you acknowledge that Earthly Body may transfer, process and store your personal information in the United States and other countries, the privacy laws of which may be considered less strict than those of your region.

Earthly Body controls its own copy of information collected through the Earthly Body Site and has an information security program designed to protect information in its possession or control. This is done through a variety of privacy and security policies, processes, and procedures. Earthly Body uses administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the information that it collects, receives, stores, or transmits. Nonetheless, no method of transmission over the Internet, or method of electronic storage, is 100% secure; and therefore, Earthly Body cannot guarantee its absolute security. While Earthly Body works hard to ensure the integrity and security of its network and systems, Earthly Body cannot guarantee that its security measures will prevent “hackers” or other unauthorized persons from illegally accessing or obtaining information.

If Earthly Body learns of a security breach involving its copy of your Personal Information, Earthly Body may attempt to notify you electronically so that you may take appropriate protective steps. By using the Earthly Body Site or providing Personal Information to Earthly Body, you agree that Earthly Body can communicate with you electronically regarding security, privacy, and administrative issues relating to your use of the Earthly Body Site. If a security systems breach occurs, Earthly Body may post a notice on the Earthly Body homepage (www.earthlybody.com) or elsewhere on the Earthly Body Site and may send an email to you at the email address associated with your Earthly Body account. Depending on where you are located, you may have a legal right to receive notice of a security breach, involving your Personal Information, in writing.

7. Privacy Policy Updates

This Privacy Policy will be reviewed and updated from time to time. When changes are made, the Privacy Policy will be labeled as “Revised (date),” indicating that you should review the new terms, which will be effective immediately upon posting on this page, with an updated effective date. By accessing the Earthly Body Site after any changes have been made, you accept the modified Privacy Policy and any changes contained therein. In case you miss the notification referenced above, be sure to return to this page periodically to ensure familiarity with the most current version of this Privacy Policy.

8. Contact Information

If you have privacy concerns, have disclosed data you would prefer to keep private, or would like to access the Personal Information that Earthly Body maintains about you, please contact us at info@earthlybody.com. You may also write to us at: ATTN: PRIVACY, Earthly Body 21900 Plummer Street, Chatsworth, CA 91311.

9. Glossary

Cookies are unique identifiers usually in the form of small data files placed on your device that send certain information about your activity on the Earthly Body Site or in an email communication back to Earthly Body or the authorized third party that served the cookie. Earthly Body or third parties may also use Flash cookies.

Earthly Body Site consists of all content and pages located within the earthlybody.com web domain and all Earthly Body mobile applications.

Subscriber is each person that uses the Earthly Body Site.

Personal Information is information that specifically identifies you or that, when combined with other information, could be used to identify you.

Tracking Technologies are web beacons, clear gifs, pixels, and similar technologies that are also unique identifiers used to track your online activity but are not stored on your device.

Effective Date:

May 23, 2018